Information notice regarding the processing of image and/or voice data of external individuals to the Group

You are not an employee of an entity listed in the annex and you have authorised a member entity of the Covéa Group to use personal data concerning you, including your image or voice (hereinafter referred to as "Personal Data"). This Personal Data is subject to one or more processing operations under the conditions described below.

Who processes your Personal Data?

Your Personal Data is processed by one or more entities of the Covéa Group and the Covéa Group, as data controllers. You will find the entity or entities responsible for processing in the image rights authorisation you signed or in the invitation to participate in the event that was photographed and/or recorded.
 

The Covéa Group is represented by Covéa, a Mutual Insurance Group Company governed by the Insurance Code, RCS Paris 450 527 916, whose registered office is located at 86-90 rue Saint Lazare - 75009 Paris (hereinafter referred to as the "Group"). For information about the Covéa Group and the data controllers, you can visit the Group's website: www.covea.com.


In what context is your Personal Data processed?

Your data is processed for purposes based on a defined legal basis and is retained for a specified maximum duration.

You will find the applicable purpose for your situation in the image/voice rights authorisation you signed or in the invitation to participate in the event that was photographed and/or recorded.

These purposes may include one or more of the following:

  • Internal communication to employees
  • External communication to the public
  • Management of authorisations for monitoring authorisations

They are not processed for commercial prospecting purposes.

 

1.  Internal communication to employees

In this context, your Personal Data is used to inform employees of the Group entities listed in the annex about an event or news in which you participated.

They are processed based on the execution of a contract resulting from your authorisation and are retained for the duration of the contract.

Deletion or anonymisation at the end of the retention period cannot be carried out if it proves impossible or would require disproportionate efforts (e.g., copies of a paper document disseminating your image cannot be deleted).

 

2. External communication for informational purposes

In this context, your Personal Data is used to enable the data controller and the Group to communicate with the public as part of the agreed communication campaign.

They are processed based on the execution of a contract resulting from your authorisation and are retained for the duration of the contract.

Deletion or anonymisation at the end of the retention period cannot be carried out if it proves impossible or would require disproportionate efforts (e.g., copies of a paper document disseminating your image cannot be deleted).

 

3. Management of authorisations

Regardless of the purpose among those described above, your Personal Data is used by the data controller to monitor the use of image/voice.

To this end, your Personal Data is processed based on the execution of the contract and is retained for the duration of the contract, supplemented by the applicable limitation period.

 

How is your Personal Data collected and processed?

We only collect personal data about you that is necessary to disseminate the desired information, contact you, and manage the image/voice rights you have granted us, including but not limited to your name(s) and surname(s), contact details, image and/or voice, and signature.

  • They are collected when:
  • You send us a completed and signed image/voice rights authorisation;
  • You directly send us a photo or recording (e.g., selfies);
  • You participate in an event organised in whole or in part by a Group entity during which photos and/or audio and/or video recordings are made.

Your Personal Data is not subject to automated processing.


To whom is your Personal Data intended?

Your Personal Data is accessible to a limited list of recipients.

Depending on the purpose of the processing, your Personal Data is intended, within the limits of their duties and authorisations:

  • To Group employees responsible for disseminating information;
  • To Group employees to whom the communication is addressed;
  • To Group employees responsible for monitoring the use of image/voice.

They may also be communicated to:

  • The partner(s) with whom the event is organised;
  • Group employees, trainees, interns, and any other person with access to internal communication platforms;
  • The public on various media (brand website, social networks, press, etc.) solely for the purpose of external communication.

Your Personal Data may also be communicated to service providers to whom the data controller has entrusted all or part of the processing to achieve the intended purposes.


Where is your Personal Data processed?

Your data is processed in France.

Exceptionally, your data may be processed outside the European Economic Area based on an adequacy decision or negotiated contractual conditions, which are available from the Data Protection Officer. For further information, you can contact the Data Protection Officer:  deleguealaprotectiondesdonnees@covea.fr or Covéa - Data Protection Officer – 86-90 rue Saint Lazare - 75009 Paris.


What rights do you have?

You have the right to access, rectify, erase, and restrict the processing of your data.

Your right of access allows you to obtain:

  • Confirmation that data concerning you is (or is not) being processed;
  • A copy of all personal data held by the data controller concerning you.

Your right to rectification allows you to correct information about you when it is outdated or incorrect. It also allows you to complete incomplete information about you.

Your right to erasure allows you to obtain the deletion of your personal data subject to legal retention periods. It may apply, in particular, if your data is no longer necessary for processing.

Your right to restriction allows you to limit the processing of your data (no longer subject to active processing) in the following cases:

  • In case of unlawful use of your data;
  • If you contest the accuracy of the data;
  • If you need the data to establish, exercise, or defend your rights.

Your right to data portability allows you to retrieve data concerning you for your personal use. It also allows you to transfer your personal data to another organisation.

You can exercise your rights at the following addresses:

To support your request to exercise your rights, you may be asked to provide proof of your identity.

You can define general directives with a trusted third party or specific directives with the data controller regarding the retention, deletion, and communication of your personal data after your death. These directives can be modified or revoked at any time.

In case of disagreement regarding the processing of your personal data, you have the right to contact the National Commission for Information Technology and Civil Liberties (CNIL).

 

How to contact the Data Protection Officer?

For further information, you can contact the Data Protection Officer:

  • By post: Covéa - Data Protection Officer – 86-90 rue Saint Lazare - 75009 Paris
  • By email: deleguealaprotectiondesdonnees@covea.fr
     

Modifications to this notice

This information notice may be modified at any time. We invite you to consult it regularly.

 

ANNEX

List of concerned employer entities

Covéa SGAM
Mutual Insurance Group Company governed by the Insurance Code, RCS Paris 450 527 916 
Registered office: 86-90 rue Saint Lazare - 75009 Paris 
Represented by Mr Thierry DEREZ, Chief Executive Officer

Association Pour Le Développement Des Compétences (ADC)
Non-profit association, RCS Niort 391 169 109
Registered office: Chaban – 79180 Niort 
Represented by Mrs Marie-Pierre RECHSTEINER, representative of MAAF Assurances, President

Covéa D
Non-profit association, RCS Paris 852 816 016
Registered office: 86-90 rue Saint Lazare - 75009 Paris 
Represented by Mr Amaury de HAUTECLOCQUE, President

Covéa Protection Juridique
Company governed by the Insurance Code Public limited company with a capital of €88,077,090.60, RCS Le Mans 442 935 227 
Registered office: 33 rue de Sydney – 72000 Le Mans 
Represented by Mr Christophe BARDET, Chief Executive Officer

Euro Gestion Santé
Economic interest group, RCS Niort 392 735 171 Registered office: Chaban – 79180 Chauray 
Represented by Mrs Audrey MANUGUERRA HARDY, representative of MAAF Santé, Delegate Administrator

Eurodem
Economic interest group, RCS Niort 389 316 290
Registered office: Chaban – 79180 Chauray
Represented by Mr Philippe CUVELIER, representative of MAAF Assurances, Delegate Administrator

Europac
Economic interest group, RCS Niort 389 272 295
Registered office: Chaban – 79180 Chauray
Represented by Mr Nicolas BOSSIS, representative of MAAF Assurances, Delegate Administrator

Europex
Economic interest group, RCS Niort 389 272 030
Registered office: Chaban – 79180 Chauray
Represented by Mr Philippe CUVELIER, representative of MAAF Assurances, Delegate Administrator

Fidélia Assistance
Company governed by the Insurance Code
Public limited company with a capital of €21,593,600, RCS Nanterre 377 768 601
Registered office: 26 Quai Carnot – 92210 Saint Cloud
Represented by Mr. Jacques FEYTIS, Chief Executive Officer

GMF Assurances
Company governed by the Insurance Code
Public limited insurance company with a capital of €181,385,440, RCS Nanterre 398 972 901
Registered office: 148 rue Anatole France - 92300 Levallois-Perret
Represented by Mrs. Béatrice SAVOURE, Chief Executive Officer

GMF Vie
Company governed by the Insurance Code
Public limited insurance company with a capital of €189,208,768, RCS Pontoise 315 814 806
Registered office: 1 rue Raoul Dautry – 95120 Ermont
Represented by Mrs. Anne KACHELHOFFER, Chief Executive Officer

Logistic
Economic interest group, RCS Niort 389 272 139
Registered office: Chaban – 79180 Chauray
Represented by Mr. Antoine ERMENEUX, representative of MAAF Assurances, Deputy Administrator

MAAF Assurances
Mutual insurance company with variable contributions, RCS Niort 781 423 280
Registered office: Chaban – 79180 Chauray
Represented by Mr. Stéphane DUROULE, Chief Executive Officer

MAAF Assurances SA
Company governed by the Insurance Code
Public limited insurance company with a capital of €160,000,000, RCS Niort 542 073 580
Registered office: Chaban – 79180 Chauray
Represented by Mr. Antoine ERMENEUX, Chief Executive Officer

MAAF Vie
Company governed by the Insurance Code
Public limited insurance company with a capital of €70,102,881.92, RCS Niort 337 804 819
Registered office: Chaban – 79180 Chauray
Represented by Mr. Geoffroy BROSSIER, Chief Executive Officer

MMA IARD Assurances Mutuelles
Mutual insurance company with fixed contributions, RCS Le Mans 775 652 126
Registered office: 160 rue Henri Champion - 72030 Le Mans Cedex 9
Represented by Mr. Stéphane DUROULE, Chief Executive Officer

MMA IARD
Company governed by the Insurance Code
Public limited insurance company with a capital of €537,052,368, RCS Le Mans 440 048 882
Registered office: 160 rue Henri Champion - 72030 Le Mans Cedex 9
Represented by Mr. Eric LECUYER, Chief Executive Officer

MMA Vie 
Company governed by the Insurance Code
Public limited insurance company with a capital of €144,386,938, RCS Le Mans 440 042 174
Registered office: 160 rue Henri Champion - 72030 Le Mans Cedex 9
Represented by Mrs. Anne LAMOTTE, Chief Executive Officer

RCDI
Economic interest group, RCS Niort 389 272 386
Registered office: Chaban – 79180 Chauray
Represented by Mr. Antoine ERMENEUX, representative of MAAF Assurances, Deputy Administrator